SharePoint 2013: Role Assignments and Glossary
Enterprise organizations around the world rely on SharePoint to maintain workflows and streamline their productivity. So why not learn about SharePoint to increase your value within your organization? I have put together a collection of study material for anyone looking to learn and understand SharePoint better.
SharePoint 2013 role assignments
Role assignments have three main components in SharePoint:
- User or Group: The person or group of persons who get the role.
- Security Scope: The subject.
- Permission Level: The level of permission(s) the user or group is assigned to the subject.
SharePoint 2013 Permission levels
Enables users to view application pages. The View Only permission level is used for the Excel Services Viewers group.
- View Application Pages
- View Items
- View Versions
- Create Alerts
- Use Self Service Site Creation
- View Pages
- Browse User Information
- Use Remote Interfaces
- Use Client Integration Features
Enables users to access shared resources and a specific asset. Limited Access is designed to be combined with fine-grained permissions to enable users to access a specific list, document library, folder, list item, or document, without enabling them to access the whole site. Limited Access cannot be edited or deleted.
- View Application Pages
- Browse User Information
- Use Remote Interfaces
- Use Client Integration Features
Enables users to view pages and list items, and to download documents.
Limited Access permissions, plus:
- View Items
- Open Items
- View Versions
- Create Alerts
- Use Self-Service Site Creation
- View Pages
Enables users to manage personal views, edit items and user information, delete versions in existing lists and document libraries, and add, remove, and update personal Web Parts.
Read permissions, plus:
- Add Items
- Edit Items
- Delete Items
- Delete Versions
- Browse Directories
- Edit Personal User Information
- Manage Personal Views
- Add/Remove Personal Web Parts
- Update Personal Web Parts
Enables users to manage lists.
Contribute permissions, plus:
- Manage Lists
Enables users to view, add, update, delete, approve, and customize items or pages in the website.
Edit permissions, plus:
- Add and Customize Pages
- Apply Themes and Borders
- Apply Style Sheets
- Override List Behaviors
- Approve Items
Enables users to have full control of the website.
All permissions included
SharePoint 2013 Glossary
This SharePoint glossary is for all level’s of SharePoint developers and anyone who is interested in learning more about SharePoint.
access control entryAn entry in either a securable object’s discretionary access control list (DACL) or an object’s system access control list (SACL). In a DACL, the entry grants or denies permissions to a user or group. In a SACL, the entry specifies which security events to audit for a particular user or group or controls the Windows Integrity Level for the object.
access control listIn Windows-based systems, a list of access control entries (ACE) that apply to an entire object, a set of the object’s properties, or an individual property of an object, and that define the access granted to one or more security principals
access URLThe internal URL that is used by a crawler to identify and access an item.
ACEAn entry in either a securable object’s discretionary access control list (DACL) or an object’s system access control list (SACL). In a DACL, the entry grants or denies permissions to a user or group. In a SACL, the entry specifies which security events to audit for a particular user or group or controls the Windows Integrity Level for the object.
ACLIn Windows-based systems, a list of access control entries (ACE) that apply to an entire object, a set of the object’s properties, or an individual property of an object, and that define the access granted to one or more security principals.
activity feedA feed that provides information, notifications and updates based on people, documents, and tags you are following.
activity flowA running instance of a workflow that consists of a sequence of action instances and/or activity model instances. Action instances and activity model instances can be sequenced in any order to create a single activity flow.
activity modelA predefined sequence of actions.
after eventAn asynchronous event whose handler runs only after the action that raised the event is complete.
alert subscriptionA request to receive an Internet message automatically when user-defined criteria are met. Such messages are generated automatically when items such as documents, Web pages, list items, sites, or other resources on a server are changed.
alternate accountAn additional user account that is in a different domain, but within the same forest as the primary account.
App CatalogA SharePoint document library that administrators can use to distribute apps for Office and SharePoint to their end users.
app custom actionA type of custom action that is added to a host site by an app for SharePoint and that links to more functionality that is contained by the app.
app for SharePointA cloud-enabled app that integrates rich, scenario-focused content and services into a SharePoint environment.
app partcomponent of an app for SharePoint that can be embedded on a site page to expose the functionality of the app.
app webA subweb site to which the SharePoint components of an app are deployed when the app is installed on a host web.
application directoryThe directory on an index server or a query server where all files are stored for the purpose of creating a full-text index catalog or performing queries on a full-text index catalog.
application sessionThe period of time when an application is running. When an application starts, the session starts. When an application quits, the session ends.
audience identifierA GUID or string that is used to uniquely identify an audience.
audience ruleA set of logical conditions that determine whether a user profile can be a member of an audience.
authoritative pageA Web page that a site collection administrator has designated as more relevant than other Web pages. This is typically the URL of the home page for the intranet of an organization. The higher the authority level assigned to a page, the higher the page appears in search results. Also referred to as authoritative page.
authority levelA floating-point number that designates that a specific Web page is more relevant than other Web pages. Allowed values are 0, 1, or 2. Zero (0) signifies the most valuable authoritative page level.
authority pageA Web page that a site collection administrator has designated as more relevant than other Web pages. This is typically the URL of the home page for the intranet of an organization. The higher the authority level assigned to a page, the higher the page appears in search results. Also referred to as authoritative page.
autohostTo deploy the components of an app on appropriate hosts and establish app isolation automatically.
available site templateAn XML-based collection of predefined or user-defined settings that are stored as a site definition configuration or a site template, and can be used when creating a site.
backward signingA condition of a handwritten signature, in an image or .ink file, that specifies the direction of the characters in the signature, right-to-left or left-to-right.
base view identifierAn integer that uniquely identifies a view definition for a list.
basic pageA Web Parts page that contains only one Web Part zone and, by default, a Content Editor Web Part.
BCSA feature that enables users to interact with back-end (LOB) data from within the Office Suite and SharePoint.
BCS solution deploymentBCS server to client solution deployment that is based on ClickOnce technology.
before eventA synchronous event whose handler runs completely before the action that raised the event starts.
blank siteA site that was created by using the “Blank” site template.
Business Connectivity & Business Connectivity ServicesA feature that enables users to interact with back-end (LOB) data from within the Office Suite and SharePoint.
CAMLAn XML-based language that is used to describe various elements, such as queries and views, in sites that are based on Microsoft® SharePoint® Products and Technologies.
Central Administration siteA special SharePoint site where an administrator can manage all sites and servers in a farm that is running Microsoft® SharePoint® Products and Technologies.
Collaborative Application Markup LanguageAn XML-based language that is used to describe various elements, such as queries and views, in sites that are based on Microsoft® SharePoint® Products and Technologies.
content migration packageA package of XML-formatted files that is used to migrate content between site collections, sites, and lists.
content placeholderA region within a page layout that is populated dynamically with the value of the publishing page field to which it is bound.
content type groupA named category of content types that is used to organize content types of a similar purpose.
content type identifierA unique identifier that is assigned to a content type.
content type orderThe sequence in which content types are displayed.
content type resource folderA folder that stores the resource files that are associated with a content type.
content type schemaAn XML definition that describes the contents of a content type.
content type specific viewA view that is associated with a particular content type that is associated with a folder.
context siteA site that corresponds to the context of the current request.
context typeA GUID that is used as a classification for an event receiver.
contextual search scopeA system-defined restriction that can optionally be added to a query to restrict the query results to items that are from a specific site or list.
crawl logA set of properties that provides information about the results of crawling a display URL. The information includes whether the crawl was successful, the content source to which the display URL belongs, and the level, message, time, and identifier for any errors that occur.
crawl queueA data structure that stores the list of items to crawl next.
crawled propertyA type of metadata that can be discovered during a crawl and applied to one or more items. It can be mapped to a managed property.
custom actionA dropdown menu item or ribbon component that is added to a site page.
Data View Web PartA Web Part that is used to display items in a list.
declarative workflow associationA code-free binding of a declarative workflow to a specific list or content type using XAML (Extensible Application Markup Language).
default list viewThe view of a list that is defined by the owner of the list to appear when users browse to the list without specifying a view.
default mobile list viewThe view of a list that is defined by the owner of the list to appear when users browse to the list from a mobile device without specifying a view.
default search scopeThe search scope that is assigned automatically to a search scope display group.
default user storeA user store supplied as a starting point for expanding group membership when a user store is not already specified in FAST Search Authorization.
deployment system objectAn object that is created as part of a site or site collection. Examples of deployment system objects are root folders, catalogs, default pages, and galleries that are created during site or site collection creation. A deployment system object is not part of a template.
descendant content typeAny content type that inherits from another content type.
dynamic rankA component of the rank that depends on how well query text matches an indexed item.
excluded itemAn item that is excluded from a crawl by the administrator of the host site or the search administrator of the crawler.
Farm Administrators groupThe definition that is obtained by an index server during a crawl, to identify if any sentences in the item match the pattern for defining a term.
farm solutionA custom solution that can be deployed to a farm by a farm administrator. A farm solution has full access to system resources and other sites in the farm.
feature definitionAn XML fragment that defines a feature and its attributes.
feature identifierA GUID that identifies a feature.
feature propertyA property that is associated with an active feature at a particular scope.
feature scopeThe scope at which a feature can be activated.
federated locationA source that returns a set of search results for a given search query. The source can be a search service in the local server farm or another server farm, or another search engine that is compliant with the OpenSearch protocol.
federated location definitionThe configuration settings that describe how to issue a query for a given federated location and display the search results.
field internal nameA string that uniquely identifies a field in a content type or a SharePoint list.
first-stage Recycle BinA container for items that are deleted. Items in this container are visible to users with the appropriate permissions and to site collection administrators.
FSA ManagerThe Windows service that provides administration functionality for FAST Search Authorization.
FSA workerThe Windows service that generates user search security filters in FAST Search Authorization.
full-text index componentA set of files that contain all index keys that are extracted from a set of items.
generic listA list whose base type is Generic List.
Group Approval document identifierA string that uniquely identifies a document that is subject to the policies defined for a Group Approval workflow. The string is generated and assigned automatically to a document by a protocol server.
high confidence propertyA managed property from the metadata index that the administrator identifies as a good indicator of a highly relevant item. It is used to produce a high confidence result.
high confidence resultA search result that is considered to be highly relevant because of a precise match between a high confidence property value and the tokens in the query text.
high-trust appAn app that uses the server-to-server (S2S) protocol, where the app is responsible for creating the user portion of the access token, and therefore is trusted to assert any user identity.
host webA SharePoint site to which an app is installed.
item identifierAn integer that uniquely identifies an item in a SharePoint list.
keyword consumerA site collection that uses a particular set of keywords, synonyms, and Best Bets.
keyword synonymAn alternate phrasing of a particular keyword. When a user types a keyword synonym, search returns the same Best Bet result as the keyword.
language auto-detectionA process that automatically determines the language code identifier (LCID) for text in a document.
list folderA folder that is contained within a SharePoint list. A list folder can contain documents or list items, and it retains the characteristics of other items in the list, such as a customizable schema.
list formA page that allows users to create, view, or edit an item in a list.
List Form Web PartA Web Part that is used to display, edit, or view an item in a list.
list identifierA GUID that is used to identify a list in a site collection.
list item attachmentA file contained within a list item that is stored in a folder in the list with the segment “Attachments.”
list item identifierAn integer that uniquely identifies an item in a SharePoint list.
list server templateA value that identifies the template that is used for a list.
list templateAn XML-based definition of list settings, including fields and views, and optionally list items. List templates are stored in .stp files in the content database.
list template identifierA GUID that is used to identify a list template.
list view pageA Web Part Page that displays a view of a list.
List View Web PartA reusable component that generates HTML-based views of items in a SharePoint list.
log levelThe amount of information that is stored in a log file for a transaction. Log levels can be represented by numbers or by words from the most to the least verbose.
managed keywordA word or phrase that is added to a SharePoint item, either as a value in the Managed Keyword column or as a social tag.
member groupA group of users that is specific to the User Profile service.
member group sourceA qualified domain name, such as domain.corp.microsoft.com, that identifies the source of a member group.
Members groupA default group of users on a SharePoint site. By default, the Members group is assigned the Contribute permission level.
membership group record identifierA unique identifier for a member group record.
metadata indexA data structure on a back-end database server that stores properties that are associated with each item, and attributes of those properties.
metadata schemaA schema that is used to manage information about an item.
Microsoft Business Connectivity ServicesA feature that enables users to interact with back-end (LOB) data from within the Office Suite and SharePoint.
moderated objectAn object for which a moderator reviews and either approves or rejects additions or changes to that object. New objects and changes to existing objects can be seen by other users only after they have been approved by the moderator.
moderation statusA content approval status of an item in a list.
multivalue propertyA property that can contain multiple values of the same variant type.
navigation structureA hierarchical organization of links between related content, such as lists within a site.
new formA form that allows for the creation of a list item.
Office SharePoint Server Search serviceThe farm-wide service that either responds to query requests from front-end Web servers or crawls items.
Office StoreAn Internet site that provides a collection of products and services developed by Microsoft partners for Microsoft Office users.
Open Item permissionAn authorization that allows a user to retrieve an entire file.
Open Web permissionA requisite permission during the import or export of a SharePoint site.
operator accountThe account of the user who is managing the import process for a deployment package.
organization identifierAn integer that uniquely identifies an organization.
orphaned objectA content database object that lacks a requisite relationship to a corresponding object.
paged viewA view that supports one or more visual pages. A paged view is used to break up large sets of data into smaller sets for increased performance and manageability.
parent farmA farm that crawls content from another farm and also responds to query requests from that farm.
parent listA list that contains a list item or list folder.
PerformancePoint Data Connections LibraryA SharePoint document library that contains PerformancePoint data sources.
personal siteA type of SharePoint site that is used by an individual user for personal productivity. The site appears to the user as My Site.
portal contentThe main search catalog, which contains content sources and settings that are related to a crawl.
principal aliasingThe process of mapping a user or a group in one user store to a user or a group in another user store for the purpose of returning all documents that the user or group has rights to view, regardless of which user store the user or group is authenticated to.
privacy levelA setting that specifies the category of users who are allowed to view the personal information of other users, such as user profile properties, colleagues, or memberships.
provisionedA condition of an object that was created and deployed successfully.
public filterThe search security filter in FSA that finds documents that all users have access to.
publish to serverA process that facilitates saving a document or portions of a document to a Web server.
published versionThe version of a list item that is approved and can be seen by all users. The user interface (UI) version number for a published version is incremented to the next positive major version number and the minor version is zero.
publishing levelAn integer that is assigned to a document to indicate the publishing status of that version of the document.
publishing pageA document that binds to a page layout to generate an HTML page for display to a reader. Publishing pages have specific fields that contain the content that is displayed in an HTML page.
query independent rankA system to rank items that uses features that do not vary with different queries.
query tableA two-dimensional table that presents data from an external data source.
ranking parameterA value that is used to influence the algorithm that determines the rank of an item.
role identifierAn integer that uniquely identifies a role definition within a site.
role typeA predefined role definition.
root documentA document in the root folder of a site.
scheduledA status that is applied to a list item or document that specifies a time when the item or document will be published or unpublished.
schema versionAn integer value that represents the version number of the schema for a deployment package.
search applicationA unique group of search settings that is associated, one-to-one, with a shared service provider.
search catalogAll of the crawl data that is associated with a given search application. A search catalog provides information that is used to generate query results.
search databaseA database that stores search-related information, including stored procedures and tables that are used for crawler data, document metadata, and administration information.
search query logA record of information about user searches, such as search terms and time of access.
search scope consumerA site collection that uses a particular search scope display group.
search scope display groupAn ordered set of search scopes, defined by an administrator or programmatically, and used for returning groups of search scopes. Search scope display groups are saved for each search scope consumer and search scopes can be in multiple search scope display groups.
search scope indexA specialized component of a full-text index catalog that is built on the values of scoped properties for optimized queries.
search scope ruleAn attribute that specifies which items are included in a given search scope.
search service accountA user account under which the search service runs.
search shared application objectAn instance of a shared application for search that holds search-specific settings.
second-stage Recycle BinA container for items that have been deleted from a first-stage Recycle Bin. Items in a second-stage Recycle Bin are visible only to site collection administrators.
server-to-server protocolAn authentication protocol between two servers or services.
Shared Documents libraryA document library that is included by default in the Team Site site template.
shared viewA view of a list or Web Part Page that every user who has the appropriate permissions can see.
SharePoint Search SQL syntaxThe rules that govern the construction of an enterprise search SQL query.
single sign-on ticketA token that contains the encrypted identity of a single sign-on (SSO) user in the form of a security identifier string and a nonce.
site collection administratorA user who has administrative permissions for a site collection.
site collection flagA 4-byte unsigned integer bit mask that specifies the properties that are global to a site collection. One or more values can be set for this bit mask.
site collection identifierA GUID that identifies a site collection. In stored procedures, the identifier is typically @SiteId or @WebSiteId. In databases, the identifier is typically SiteId/tp_SiteId.
site collection quotaAn option for a site collection that allows administrators to set levels for maximum storage allowed, maximum number of users allowed, and warnings that are associated with the maximum levels.
site columnA field that can be associated with a content type or list within a site or site collection.
site content typeA named and uniquely identifiable collection of settings and fields that store metadata for lists within individual sites.
site definitionA family of site definition configurations. Each site definition specifies a name and contains a list of the site definition configurations.
site definition configurationAn XML-based definition of lists, features, modules, and other data, that collectively define a type of SharePoint site. Site definition configurations are stored in the ONET.xml file.
site definition versionA zero-based integer that indicates the version number of the site definition. Every time a site definition is updated, it is suggested that the version number be increased.
site flagA 4-byte unsigned integer bit mask that specifies properties that are unique to a site.
site identifierA GUID that is used to identify a site in a SharePoint site collection.
site membershipThe status of being a member of a site and having a defined set of user rights for accessing or managing content on that site.
site propertyA name/value pair of strings that serves as metadata for a site, such as the title or default language.
site solutionA deployable, reusable package that contains a set of features, site definitions, and assemblies that apply to sites, and that can be enabled or disabled individually.
site templateAn XML-based definition of site settings, including formatting, lists, views, and elements such as text, graphics, page layout, and styles. Site templates are stored in .stp files in the content database.
start addressA URL that identifies a point at which to start a crawl. Administrators specify start addresses when they create or edit a content source.
static rankThe component of a rank that does not depend on the search query. It represents the perceived importance of an item and may be related to the origin of the item and relationships between the item and other items or business rules that are defined in the search application.
trusted authenticationA mechanism whereby a user account or a process account can be used to perform operations on behalf of the current user.
trusted subsystemA method of communication in which two-way trust is established between two server components. Each server component communicates with the other component by using an account that is authorized to perform privileged actions such as retrieving files and settings.
UI cultureThe language that is used to display strings and other graphical elements in a user interface.
user display nameA user profile property that can contain the preferred name of a user.
user profile change entry logA repository that logs all of the changes that take place in a user profile.
user profile change eventAn event that occurs when a property of any user profile is changed.
user profile importThe process of importing records from a directory service to the user profile store.
user profile record identifierAn integer that uniquely identifies a user profile record.
user profile storeA database that stores information about each user profile.
user search security filterThe user search security filter that specifies group and user permissions for a specific FAST Search user. FAST Search Authorization (FSA) filters out inappropriate search results by intersecting the user’s query with the user’s search security filter, and checking each document’s access control list to determine if the user has permission to view that document. The user search security filter is FSA’s primary means of enforcing document-level security (“security trimming”), which helps to ensure that search results display only documents that the user has permissions to read.
user storeA logical grouping of users, groups, and content permissions for a third-party security or content system that is accessed by FAST Search Authorization.
visible scopeA search scope that is displayed to site collection administrators and users.
Visitors groupA default group of users on a SharePoint site. By default, the Visitors group is assigned the Read permission level.
Web application identifierA GUID that identifies a Web application.
Web controlA server-side component that encapsulates user interface and related functionality
Web discussion commentAn individual comment that is added within a Web discussion.
Web identifierA GUID that is used to identify a site in a SharePoint site collection.
Web Part cacheA hash table of key/value pairs that is used to cache and locate internal information for Web Parts.
Web Part chrome stateThe condition of a Web Part and the Web Part chrome surrounding it. Possible values are zero (0) for normal state or one (1) for minimized state.
Web Part connectionAn element in a Web Parts page that defines a provider-consumer data relationship between two Web Parts. When a Web Parts page is rendered, data provided by one Web Part can affect how and what is rendered by the other Web Part.
Web Part identifierA GUID that identifies a Web Part.
Web Part propertyA configurable characteristic of a Web Part that determines the behavior of the Web Part.
Web Part type identifierA unique 16-byte value that is assigned to each Web Part type.
Web Part zone identifierAn integer that specifies the relative position of a Web Part in a Web Part zone. Web Parts are positioned from the smallest to the largest zone index. If two or more Web Parts have the same zone index, they are positioned adjacent to each other in an undefined order.
Web Part zone indexAn integer that specifies the relative position of a Web Part in a Web Part zone. Web Parts are positioned from the smallest to the largest zone index. If two or more Web Parts have the same zone index, they are positioned adjacent to each other in an undefined order.
web proxyA method exposed in a client object model to issue requests from SharePoint to a remote service that developers can use in apps for SharePoint.
Web service methodA procedure that is exposed to Web service clients as an operation that can be called on the Web service.
work item processA process that runs a work item.
work item type identifierA GUID that is used to identify a work item type.
workflow associationAn association of a workflow template to a specific list or content type.
workflow configuration fileAn implementation-specific file that is a part of a workflow. The workflow configuration file contains information that is necessary to create a workflow template from the specified workflow markup and rules files, and to associate it to a specific list.
workflow history itemA list item that stores information about the current status of, and past actions for, a document or item that is associated with a workflow.
workflow history listA list that stores the history of actions or tasks for a business process.
workflow identifierA GUID that is used to identify a workflow.
workflow markup fileA file that contains markup to specify the functional behavior of a workflow.
workflow taskAn action or task in a sequence that is related to a built-in or user-defined business process.
workflow task listA list that stores the sequence of actions or tasks for a business process.
zero-based indexAn index in which the first item has an index of zero.