New Teams Meeting Features: Quick Invite Link & Meeting ID

New Teams Meeting Features

Written by Jackie Bilodeau

I am the Communications Director for CGNET, having worked for CGNET off-and-on since the early 1990's. I enjoy hiking, music, dance, photography, writing and travel. Read more about my work at CGNET here.

April 14, 2021

New Teams Meeting Features

Written by Jackie Bilodeau

I am the Communications Director for CGNET, having worked for CGNET off-and-on since the early 1990's. I enjoy hiking, music, dance, photography, writing and travel. Read more about my work at CGNET here.

April 14, 2021

Microsoft is always working to improve Teams meetings with new features. Late last summer they brought us the ability to open a meeting in a new window so that we could still access other parts of Teams during the meeting.  And they continue to upgrade Teams capabilities this spring.  In March, Microsoft introduced a new Teams Meeting feature that allows us to more easily share meeting invites with colleagues.   And in May, they will roll out their new Teams Meeting ID, which will work across all platforms.   Read on to learn more about these new features.

 

Easily Create and Share a Meeting Invite

 

Users can now get a meeting link from the Teams Calendar tab using the “Meet Now” button, without actually having to start the meeting. They can then share it with colleagues as an invite for later use. This feature is available in the Teams Windows and MacOS desktop apps as well as on the web. Prior to this, meeting organizers had to complete a detailed calendar entry in order to get the link. This release has simplified the process by introducing the ability to create instant meeting invites.

Here’s how it works: When you click the Meet Now button in the Teams Calendar tab, a new window pops up. (See Step 1 below.) This gives you the option of starting the meeting immediately or getting a link for future use. You can then share that link (Step 2) with other participants who will use it to join the session when it actually begins. Additionally, this option continues to be available during the meeting for anyone who might join late.

 

Step 1: Get link from Meet Now tab

 

Meet now Step 1

 

Step 2: Send link to attendees

 

Meet now Step 2

Join a Meeting with Digital ID

 

Next month, Microsoft will introduce a new way for users to log into a Teams Meeting, matching Zoom’s ability to join by entering a meeting ID. They plan for this feature to be rolled out to all users by the end of May.

All meetings will have a Meeting ID that is automatically assigned to a Microsoft Teams user and added to the meeting invite under the meeting link. Meeting attendees will now be able to join the meeting by entering the Meeting ID. (Note that for all meeting attendees, the pre-join, lobby and security will remain the same.)

Here’s how it will look to join a meeting using each method:

 

Outlook

New Teams Meeting feature: join outlook meeting

Desktop

New Teams Meeting feature: join meeting on desktop

Mobile App

New Teams Meeting feature:join mobile teams meeting

Spread the Word

 

The addition of both the simplified meeting invite sharing and the new meeting ID joining option will further expand the usability of the Teams collaboration platform. Be sure to let your users know about these new Teams meeting features right away!

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